VANCE AFB

Arrival

Last Updated :

Checking In

3 Ship Fact Sheet Photo, Vance Air Force Base

 

When you arrive at your new installation, you’ll need to follow installation-specific procedures. Each installation and service handles in-processing differently. Here, you can find installation-specific guidelines and a list of documents to bring with you when checking- in. Reach out to the contacts provided if you have specific questions.

 

In-Processing

Vance is scheduled to begin enforcing provisions of the Department of Homeland Security's REAL ID Act on October 10, 2018. The act requires states to issue ID cards or driver's licenses with special security features that allow access to Federal facilities, which includes Vance. Those with an active duty (including dependent) or retired military ID card or a Department of Defense civilian ID card are not affected by the REAL ID Act requirements. If you or your spouse do not have a military ID card, contact the Visitor Control Center, 580-213-7410, or visit the DHS website, https://www.dhs.gov/real-id. You will want to find out if your state driver's license is Real ID compliant; if not, then you will need to ask what forms of identification you need to have to enter the installation.

It's very important to coordinate your travel plans with your sponsor. They might be willing to pick you up. Please report to the Housing Referral Office no later than your first duty day to complete in-processing. (Note: this is important in case there are any home finders on the "OFF LIMITS" list). Those coming to Vance for pilot training, your first stop will be building 690, room 34; there you will be provided checklists that will outline the steps for in-processing.

Members with TDY En route

If you are coming to Vance but will be going TDY en route and have decided to locate your family here in the Enid area before you in-process, please inform the Vance Airman and Family Readiness Center (A&FRC) at 580-213-6213. Be prepared to provide the following information:

Sponsor's name, spouse's name, estimated time of arrival, number of children, if you have special needs family members, local address (if known), and Sponsor's Squadron at Vance AFB. The A&FRC will connect your spouse with your squadron's Key Spouse.

 

Travel Planning

Once you know the date you plan to arrive at Vance AFB, go to dodlodging.net to book a room. If rooms are not available, a statement of Non-Availability will be e-mailed automatically from the property management system. This is very important because Lodging does not have the ability to back date a statement of Non-Availability. The statement must be printed for Finance prior to going off base to get full reimbursement.

Base Lodging has 2 GO Suites, 4 VQ Suites, and 17 VQs. After renovations are complete in January 2019 we will have 5 TLFs (4 two bedroom and 1 three bedroom ADA TLF). Suites are $69, TLFs are $63, and VQs are $60.

If you plan to arrive at the base after hours, you will need to call the lodging office prior to the day of arrival so a pin number can be set up for key access. The lodging office telephone number is 580-213-7358.

 

Mail

Your mail may be forwarded to: your name, 200 Fields Street, Enid, OK 73705. Before you list your mail for general delivery, you need to call the base postal service center at DSN: 312-448-7400 or 580-213-7400. Upon arrival you may pick up your mail at the postal service center, building 430 (hours: 7:30 a.m. - 4:30 p.m., Mon.-Fri. and Sat. from 8:00 a.m.- 12:00 p.m.).

 

What to do if you get married en route

If you get married before you PCS, you must inform your commander and follow the procedures exactly as you are given them. The military will not pay for travel and housing for your spouse if you do not follow proper procedures. The Military Personnel Section (580-213-7500) can provide you with instructions on what to do if you get married enroute.

Student Pilots

For those coming to Vance for pilot training, refer to the Vance Student Pilot Handbook for important details about your training assignment; the handbook can be found by going to www.vance.af.mil, and then clicking on the “Student Pilot Handbook” link in the “Wings Awarded” box on the homepage. Contact the Student Registrar at DSN 312-448-6098 or 580-213-6098 if you have questions about in-processing.

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